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Full-Time Equivalent FTE Definition

Written by John Manyasi (TheButler)

John's deep appreciation for Traditional Kenyan Cuisine was developed at a young age growing up in Nairobi, Kenya, where he was exposed to a variety of foods that would fuel his life long passion for cooking.

July 22, 2020

full time equivalent definition

Independent contractors or 1099 workers do not count toward ALE. You should also leave out any employees who work outside the U.S., leased employees, and workers who hold positions like direct selling or commission-based agenting. If you fail to meet the above mandate for part of the year, you owe payment for each month you didn’t meet the requirements.

For example, if your entire staff works part-time, the FTE employee is a hypothetical full-time worker by which your part-time workers are measured. Full-time equivalency is a metric that quantifies the number of full-time employees at an organization https://www.bookstime.com/ based on hours worked, and quantifies how many part-time employees add up to a full-time employee. For example, if your organization’s work week is 40 hours, two part-time employees who each work 20 hours in a week would equal one FTE.

What is Full Time Equivalent (FTE)?

In this article, we’ll talk about the basics of what FTE is, what it entails, and why businesses use it. We’ll also show you how to perform various calculations that involve FTE, and provide you with automatic calculators that will help make the process easier.

full time equivalent definition

Another key provision in the ACA states that all ALEs must offer a health insurance plan that qualifies as minimum essential coverage , otherwise known as the employer mandate. If a company bills clients, or pays out overtime, identifying teammates’ full-time equivalency helps identify and track organizational costs. Full-Time Equivalent means 2,080 hours per annum, which equals one full time technical position. Full-Time Equivalent is calculated by dividing the number of person-hours by 2,000. Full-Time Equivalent means the amount of time an employee works during a school year as a percentage of the amount of time a full-time employee in the same position would work during a school year. It assists in converting the workload to be completed by a part-time employee taking the base of a full-time working employee.

What are the benefits of calculating FTE?

In a 0.75 FTE position, an employee will typically work 75 percent of the hours of a full-time employee. If a working week is 40 hours over 5 days, a 0.75 FTE employee will work just 30 hours in that same period. Let’s say you have four full-time employees, three part-time employees working 20 hours a week for 30 weeks per year, and one part-time employee working 15 hours a week full time equivalent for 52 weeks per year. Get this by multiplying the number of full-time employees by the number of hours in a working week . Means a way to measure how many full-time employees are required to provide the appropriate level of services to fulfill minimum fidelity requirements. To calculate the full-time equivalent for the actual full-time employees, simply do a headcount.

  • It is sometimes useful to know how the total number of full-time and part-time employees are working in a business.
  • Now, for 100 devices that appears small but calculate total hours for every device type and device model per year and it adds up.
  • If you need to track employee hours or salaries, it’s useful to understand how to calculate FTE.
  • Companies usually define their full-time schedule by the maximum hours authorized, which is 40 hours per week.
  • Full-time equivalents is a metric that measures the total number of full-time employees you have based on hours worked rather than the exact number of employees.

Small businesses are eligible for small-employer health care tax credit — they apply to employers who employ less than 50 full-time equivalent employees. This standardization is very useful in employment classifications and other areas.

3. Example 3: Student Hourly

You can also use the FTE total to remain compliant with federal, state, and local labor laws that may be based on employer size such as mandatory sick time laws. 30-Hour a Week Example – If full-time in your company is 30 hours, then every employee who works 30 hours a week or more is considered full time. Two workers working 15 hours weekly would be considered part time and their combined FTE would be one. This definition is the most commonly used to determine how many FTE you have for ACA purposes. Both Carole and Lynn in our example above would be full-time employees under this example. Headcount is the total number of employees working in your company, including part-time and full-time workers.

To get a total, divide the total number of full-time hours worked by part-time hours worked. For example, if your full-time employees work 40 hours per week and part-time workers average 20 hours per week, divide 40 by 20 and you’ll get 2, meaning two part-time workers equal one full-time employee.

Accounting Topics

By using the FTE concept, a company can convert the hours worked by several part-time or contract employees into the hours worked by full-time employees. Full time equivalents measure how many employees are needed or used assuming that all employees work a full time schedule. FTEs are widely used in headcount calculations that measure the number of employees. Taking a headcount in FTEs is done by totaling the hours worked by all types of employees, and dividing by the number of hours a full time employee works. It is useful for comparisons since today’s workplace often includes a mix of full time, part time and temporary employees. FTE is defined as the equivalent of one position, continuously filled, full-time for the entire fiscal year and which may be comprised of any combination of part-time and full-time positions.

How do I calculate how many staff I need?

Step 1: Number of rooms multiplied by number of hours per day multiplied by number of days per week = total hours to be staffed per week. Step 2: Total hours per week multiplied by number of people per room = total working hours per week.

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